One pitfall and self-defeating habit some managers have is that they want to do most, if not everything, themselves. What are the impacts of doing this? To such a manager, it can gobble up all their time and add to their stress. Often, there is not enough time to finish everything, and sometimes, the more important priorities are left undone while they struggle to complete urgent though less important work. Such a manager may stay stuck in this unexamined routine and find themselves irritable and angry at their teams/members.
To the team/members, they get used to passing the buck to their manager to get things done. Often, they may not even do any homework, e.g., initial data gathering, analysis and recommendations, to discuss with their manager. The manager may unwittingly reinforce this by fretting and then gathering the data, doing the analysis, and then instructing the team/members what to do. And so the cycle goes, the team learns to needlessly depend on and escalate work to the manager.
To break the cycle, the manager must make the first moves to enable them to focus on what must be their own priorities vs. those that can be delegated to empower and develop the team/members. In other words, separate the work only you can do because you have the requisite knowledge, skills and experience vs. the work that can be delegated to the team/members. Delegation is a tool to free the manager to focus on her priorities, as well as a tool to develop the team/members.
An experience that I had many years ago as a young management consultant was that one time I went to my boss to tell him about a problem I had on a project, he scowled and annoyingly said, “Don’t bring me problems. Bring me solutions.” I never forgot that bit of admonition. In other words, do not pass the buck to your boss and first work on resolving problems at your level. Consulting with the boss is fine, but first do your homework. Do not see him empty-handed. Escalating should be the last resort.
An important thing to remember is that maybe team members think they are doing the right thing by bringing up problems without solutions to the boss for her to solve. So, the manager must set very clear expectations about this, i.e., say something like, “I expect you to do your homework and resolve this problem at your level. If you need help, see me but be sure to have done your own thorough analysis and be ready to present your recommendations with well-thought out pros and cons.”
STOP: Stop thinking that you must do everything yourself to get work done well. Stop doing all the work, especially those that can and should be delegated. Stop wasting your time on work that should not be a priority for you to do.
START: Start working with each team member to identify and agree on specific developmental goals, e.g., knowledge and skills to be acquired, mastery to be achieved, etc.. Reflect on work that can be assigned/delegated to support the achievement of these goals. It may be a waste of your time to do it yourself, however, it may be the developmental assignment/experience that your team member needs.
Remember that you may need to teach, mentor and/or coach your team member depending on their current level of competence and motivation. Have a sit down with the person and discuss the assignment, your expectations, what support they may need from you or others.
CONTINUE: Continue believing that you have a capable team/members who need your confidence in them and your support to bring out their best and their talents. Continue to identify work to delegate and do so, and discuss with the team member the specific knowledge, skills ad experience that they will develop or sharpen to increase their own competence.